About the Embassy

Please get application for Employment to apply for employment at the Embassy.

Applications should be sent by mail or should be delivered to the Human Resources Office at the American Embassy, Al. Ujazdowskie 29/30, 00-540 Warszawa.

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EMPLOYMENT OPPORTUNITIES AT THE DEPARTMENT OF STATE

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Some of the most interesting work in the world is done by U.S. Department of State employees overseas and in Washington, D.C. Becoming a Foreign Service Officer, Foreign Service Specialist or Civil Service employee for the U.S. Department of State gives you the opportunity to really make a difference. The people of the State Department are at work every day around the world and in Washington, D.C. on matters of vital importance. You could be involved in providing background information needed to develop foreign policy, implementing established policies, assisting American citizens in need, managing budgets and resources that support diplomacy or representing American interests in any of over 170 countries. The Recruitment Division of the U.S. Department of State is your first step in seeking these career opportunities.

No. 08-36  
AGRICULTURAL SPECIALIST 
June 23, 2008

OPEN TO:  All Interested Candidates
POSITION:  Agricultural Specialist, FSN-9/FP-5 (entry level)*, FSN-11/FP-4 (target level)*
OPENING DATE: June 23, 2008
CLOSING DATE: July 21, 2008
WORK HOURS: Full-Time (40 hours per week)
SALARY:  *Not-Ordinarily Resident:  US$ 41,122 (yearly gross starting salary)
(Entry Level Position Grade:  FP-5 to be confirmed by Washington)
US$ 50,749 (yearly gross salary at the FP-4 Target Level) 
*Ordinarily Resident:  PLN 106,173 (yearly gross starting salary)
(Entry Level Position Grade:  FSN-9)
PLN 148,277 (yearly gross salary at the FSN-11 Target Level)
   
IMPORTANT NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The American Embassy in Warsaw is seeking an individual for the position of Agricultural Specialist (Crop Specialist) in the Foreign Agricultural Service. 

BASIC FUNCTION OF POSITION

The position’s region of responsibility is a major export destination for U.S. agricultural products and includes Poland, Lithuania, Latvia, Estonia (the Baltics), the Czech Republic and Slovakia.  All of these countries are key participants in international agricultural trade policy as both EU Member States and as independent members.  Therefore, an essential component of the position is keeping abreast and reporting on positions as well as informing and influencing decisions of these countries in the international fora.  In addition, although they are all EU members, their import and export procedures, particularly the very complex sanitary and phytosanitary measures, are handled differently country by country.  This position is focused on issues related to crops such as wheat, rye, corn, sugar beets, rapeseed, among others, and their end uses in the milling, feed, processing or energy industries (biofuels).  The crop analyst must understand the agricultural sciences and economics involved in field crop production.  The incumbent must track crop progress and identify policy trends that influence the production and uses for crops.  The incumbent must monitor changes and keep abreast of the latest science to inform the private sector on the region’s market access policies and negotiate trade procedures to ease the flow of U.S. agricultural products into the region.  Therefore it is imperative that the Office of Agricultural Affairs (OAA) be in close contact, at the highest levels, with the Government of Poland, and the Baltics to obtain, analyze, and disseminate information, develop agreements, and communicate U.S. Department of Agriculture (USDA) positions on both technical trade and agricultural policy issues.  To this end, the Agricultural Specialist maintains a network of high-level contacts in the member states, up to and including the Ministers of Agriculture and senior staff throughout the governments and Brussels EU delegations and representatives to facilitate our communication.  In addition, the incumbent must analyze a collection of complex information critical to the development of USDA trade policy decision making.  The incumbent plays a major role in all these functions and advises the Agricultural Counselor (AC) on policy strategies.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office ext. 2275. 

QUALIFICATIONS REQUIRED

NOTE:  All applicants are instructed to address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education:  Masters degree in any of the Agricultural Sciences is required (land management, plant or crop science and experience in agricultural economics). 

2. Prior Work Experience:  At least five years of progressively responsible experience in business or economic aspects of agriculture is required.

3. Language Proficiency:  Level 4 (fluent) speaking/reading/writing English and Polish is required. 
   
4. Job Knowledge:  A thorough understanding of USDA agricultural policies, regulations and procedures related to crop and plants and a similar understanding of Polish laws, policies, regulations and procedures pertaining to imports and exports is required.  A thorough knowledge of market mechanisms, constraints and practices for various agricultural commodities and processed foods in Poland, and the opportunities for U.S. products on this market is required. High level of knowledge and understanding of diplomatic protocol in contacts with high level government and private officials is required.  An expert understanding of the state of agricultural development in the host country and the policies pertaining to agricultural development and trade is required.

5. Skills and abilities:  Ability to obtain both published and unpublished information and data relating to agricultural developments including legislative, regulatory and procedural changes is required.  Expert level skills in market and trade policy analysis is required.  Ability to analyze and evaluate data and draft analytical reports in clear and grammatically correct English under tight deadlines is required.    Ability to develop and maintain an extensive range of contacts in the host government and private sector, including contacts at senior levels is required.  Experience in use of computer/internet, e-mail, spreadsheet, word-processing and Notes software is required.  Aptitude and ability in using office automated data and word processing equipment and software packages in English and Polish is required.

SELECTION PROCESS

When equally qualified, Appointment Eligible Family Members (AEFM) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required above qualifications in the application.

Candidates for employment are normally hired at the first step.  In some instances, candidates may be appointed at a higher step when exceptional qualifications or previous U.S. Government service so warrant.  In such a case, the Human Resources Officer will determine the salary.

If there are no qualified candidates at the stated grade level, the candidate may be hired at a lower level or the position may be re-advertised.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY

Interested applicants for this position should submit the following, or the application will not be considered:
1. Application for Employment (AEFM/EFM/NOR applicants should use DS-1950) ; or
2. A current resume or curriculum vitae that provides the same information as a DS-1950; plus
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their applications.
4. Any other documentation (e.g. essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO

Human Resources Office
U.S. Embassy
Al. Ujazdowskie 29/31
00-540 Warsaw
Fax:  022-504-2265
E-mail:  WarsawHRApplications@state.gov
or at Embassy Reception, ul. Piekna 14a

DEFINITIONS

Appointment Eligible Family Members (AEFM):  A type of EFM that is eligible for direct hire employment on either a Family Member Appointment (FMA) or Temporary Appointment (TEMP) provided s/he meets all the following criteria:
• U.S. citizen;
• Spouse or dependent who is at least age 18;
• Listed on the travel orders of a Foreign, Civil, or Uniformed Service member permanently assigned to or stationed at a U.S. Foreign Service post or establishment abroad with a USG agency that is under Chief of Mission (COM) authority;
• Is resident at the sponsoring employee’s or uniform service member’s post of assignment abroad, approved safehaven abroad, or alternate safehaven abroad; and
• Does not receive a USG annuity or pension based on a career in the U.S. Civil or Foreign Services.

Eligible Family Members (EFM):  Family Members at least age 18 listed on the travel orders of a Foreign, Civil, or Uniformed Service member permanently assigned to or stationed at a US Foreign Service post abroad with a USG agency that is under Chief of Mission authority who do not meet the definition of AEFM above.

Ordinarily Resident (OR):  A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permits for employment in country. 

Not-Ordinarily Resident (NOR):  Typically NORs are AEFMs and EFMs of FS, GS, and Uniformed Service members who are eligible for employment under an American USG pay plan, on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities.

CLOSING DATE FOR THIS POSITION:  July 21, 2008

The US Mission in Poland provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

No. 08-35  
TELEPHONE OPERATOR
June 19, 2008

OPEN TO:  All Interested Candidates
POSITION:  Telephone Operator, FSN-4/FP-AA*
OPENING DATE: June 19, 2008
CLOSING DATE: July 3, 2008
WORK HOURS: Full-Time (40 hours per week)
SALARY:  *Not-Ordinarily Resident:  US$ 23,475 (yearly gross starting salary)
(Position Grade:  FP-AA to be confirmed by Washington)
*Ordinarily Resident:  PLN 42,204 (yearly gross starting salary)
(Position Grade:  FSN-4)
   
IMPORTANT NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Embassy in Warsaw is seeking an individual for the position of Telephone Operator in the Information Program Center (IPC). 

BASIC FUNCTION OF POSITION

Incumbent serves as a telephone operator, receiving calls to the Embassy’s main business number.  Routes incoming calls to the appropriate employee or office, after obtaining relevant information.  Connects long distance calls for internal users and is a primary contact between American personnel and the Polish telephone companies regarding residential lines (copies of bills, missing bills, payment questions, interruption of service).  Distributes residential phone bills and itemizations, maintains a list of all phone bills received or distributed, maintains phone residential lists, makes and maintains copies of all telephone bills, penalty fees, overdue personal bills, duplication of missing bills; requests missing bills and itemizations from the Polish telephone companies.  Takes and relays messages; provides general information to public inquiries; accepts responses and extends invitations to official functions on behalf of American officials.  May interpret on routine, non-technical calls.  Handles threatening calls, particularly bomb threats, in accordance with established procedures.  Updates the Embassy “Quick Reference Telephone List” and “The U.S. Embassy Telephone Directory” using a web-based online form.  Prepares the analysis of the Embassy telephone bills and finds savings where appropriate (promotions, discounts, etc.)   Serves as a backup unit timekeeper for the entire IPC.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office ext. 2275. 

QUALIFICATIONS REQUIRED

NOTE:  All applicants are instructed to address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education:  Completion of secondary school is required.

2. Prior Work Experience:  At least one year of office work, customer service or telephone switchboard operating experience is required.

3. Language Proficiency:  Level 4 (fluent) speaking/reading Polish is required.  Level 3 (good working knowledge) speaking/reading English is required.

4. Job Knowledge:  A general knowledge of standard office practices is required.  Knowledge of major city codes as well as the country codes for Western Europe and the United States is required.  Post-entry knowledge of internal procedures regarding payment of personal telephone bills for residential phone lines is required.

5. Skills and Abilities:  Post-entry skill is operating telephone switchboard is required.  Basic computer and typing skills are required.  A fundamental basic understanding of database processing is required.  Tact and judgment in dealing with callers seeking information is required.  Ability to learn basic regulations and procedures involved in telephone switchboard operation and apply them to specific problems is required.

SELECTION PROCESS

When equally qualified, Appointment Eligible Family Members (AEFM) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required above qualifications in the application.

Candidates for employment are normally hired at the first step.  In some instances, candidates may be appointed at a higher step when exceptional qualifications or previous U.S. Government service so warrant.  In such a case, the Human Resources Officer will determine the salary.

If there are no qualified candidates at the stated grade level, the candidate may be hired at a lower level or the position may be re-advertised.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY

Interested applicants for this position should submit the following, or the application will not be considered:
1. Application for Employment (AEFM/EFM/NOR applicants should use DS-1950; or
2. A current resume or curriculum vitae that provides the same information as a DS-1950; plus
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their applications.
4. Any other documentation (e.g. essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO

Human Resources Office
U.S. Embassy
Al. Ujazdowskie 29/31
00-540 Warsaw
Fax:  022- 504-2265
E-mail: WarsawHRApplications@state.gov
or at Embassy Reception, ul. Piekna 14a

DEFINITIONS

Appointment Eligible Family Members (AEFM):  A type of EFM that is eligible for direct hire employment on either a Family Member Appointment (FMA) or Temporary Appointment (TEMP) provided s/he meets all the following criteria:
• U.S. citizen;
• Spouse or dependent who is at least age 18;
• Listed on the travel orders of a Foreign, Civil, or Uniformed Service member permanently assigned to or stationed at a U.S. Foreign Service post or establishment abroad with a USG agency that is under Chief of Mission (COM) authority;
• Is resident at the sponsoring employee’s or uniform service member’s post of assignment abroad, approved safehaven abroad, or alternate safehaven abroad; and
• Does not receive a USG annuity or pension based on a career in the U.S. Civil or Foreign Service.

Eligible Family Members (EFM):  Family Members at least age 18 listed on the travel orders  of a Foreign, Civil, or Uniformed Service member permanently assigned to or stationed at a US Foreign Service post abroad with a USG agency that is under Chief of Mission authority who do not meet the definition of AEFM above.

Ordinarily Resident (OR):  A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permits for employment in country. 

Not-Ordinarily Resident (NOR):  Typically NORs are AEFMs and EFMs of FS, GS, and Uniformed Service members who are eligible for employment under an American USG pay plan, on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities.

CLOSING DATE FOR THIS POSITION:  July 3, 2008

The US Mission in Poland provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.